Tips for effective Tender Writing

There is a certain challenge that comes with being a tender writer. Writing a tender proposal takes a lot of time and effort and due to the competitive nature of the industry the tender writer will follow some standard tips and pointers to get the most out of their tender writing. 


While it may be stating the obvious it is extremely important that the tender writer Sydney answer the questions included within the request for tender document. It is equally imperative to answer the questions in the specific order they are presented in and follow any formatting expectations included in the RFT. These selection questions or criteria are what they will be judging the tender proposal on and failing to answer them fully can see the tender proposal rejected out of hand. 

The tender writer Melbourne will most frequently use an active voice in their proposal as generally the active voice is more succinct and direct and gets the message across more readily. The tender writer will also ensure they keep their proposal concise – the team responsible for reading and evaluating all the tender proposals will certainly appreciate it if the writers cut out the padding and are more direct in their message.

While the tender writer is highlighting and emphasising the benefits of their client winning the tender, they are also aware that it is not wise to claim “we are the best/fastest” etcetera without proving and validating those claims. This is where evidence will be required, be it letters of endorsement from previous clients, statistical data, awards won or even awards nominated for; these things back up the claims and ensure the tender applicant is viewed in a professional and favourable light.

Providing specific evidence of how the tender applicant organisation or company has made a positive difference in the past by using examples adds dimension to the application and enables the tender writer to write a relevant and specific brief about why this applicant is worthy of winning the tender.

The tender writer not only concentrates on the words and language within the tender application, but they also make sure the proposal document is laid out in a visually appealing, easy to navigate and read format. They will use headings, sub-headings, bold font, bullet points, white space and a clear professional font to ensure the people who will be evaluating the proposal can find all the information they require to make a judgement after all they will be receiving many bids and the easier yours is to evaluate the more positive, they will feel about the process.

Considering the competitiveness of the tender process and the high stakes in funding available it makes smart business sense to engage a professional tender writer to increase chances of success.

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