Effective Tender Writing- How to get going


If you think of writing a tender proposal as a chore then that is exactly what it will become. A time-consuming and unsatisfying chore. The direct result of this, is a lack lustre, inaccurate and unsatisfactory tender proposal. Knowing how and where to begin can make the process seem a little less daunting.

How to begin
- Research all the facts, the competitors and the buyer. Know what the buyer is asking for. Think about whether it is something you provide. Ensure you can realistically provide the goods or services. Know your competitors. Have a think about what you can offer that they do not. Know who the buyer is. Research what they do, who they service, what goods or services they provide and require.
- Brainstorm ideas. There is a lot of information you will need to provide so to begin with a brainstorming session is a great idea. Everything you know and everything you need to research more.
- Discuss with colleagues. Tender Writing can be a time-consuming process which can use a lot of resources. Your colleagues could prove to be a great resource. Some may have experience in tender writing or have previous dealings with the buyer and can provide you with inside information.

Planning and Structure
- Decide on a format and structure and stick to it through the entire proposal. An unclear and choppy tender proposal can be confusing to the reader, and easily be overlooked for a simpler more concise proposal.
- Have all the information you require before you start to write. Read all the requirements for tender carefully. Ensure you have everything you need to address every one of the buyer’s requirements.
- Arrange the content so you have a logical beginning, middle and end. Take the time to construct a coherent proposal.
- Be concise. The buyer will appreciate if your tender proposal gets straight to the point as they may have hundreds of tenders to read.
- Ensure your content is focused on you and what you can offer the buyer. Stop writing occasionally to re-read the buyer’s requirements. This will ensure that you stay focused.
- Never lose sight of the desired outcomes. These outcomes will help keep you focused.
- Take some time before editing. As with any professional writing, it is always a good idea to take a break between writing a document and editing. Fresh eyes will make an enormous difference.

Knowing how to begin your tender writing can improve your tender proposal chances of success. If you think you may need help tender writing, then help is available. Red Tape Busters have a team of professional consultants, specialising in tender writing who are ready to help. Tender writer Melbourne, tender writer Sydney or a tender writer anywhere across Australia, Red Tape Busters can help.

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