Grant writing- investigating and planning a project


The project planning and budgeting phase of a grant application is essential as it is the foundation of the development of the contents of a grant application. Steps to help with the process are:

1. Defining the project

1.1 Investigate sources of funding and obtain relevant information
There are websites available that detail government and other organisations grants. Information is also available through Red Tape Busters, Professional grant writers.
1.2 Identify the needs of the community
It is not just the organisation applying for the grant that will be impacted by the grant funds. Any project undertaken will affect the broader community. It is essential to investigate this broader impact to include in a grant application.
1.3 Identify the project's external and internal resource requirements
Time will need to be invested into sourcing and highlighting all external and internal resources and their requirements. Will trades need to be brought in to complete work? What can be achieved at the organisations level? What resources will everyone need?
1.4 Select strategies to meet needs
The problem needing to be solved needs to be identified and a detailed strategic plan prepared so it can be included in the grant application.
1.5 Formulate project goals
Clear and concise project goals will avoid all confusion about the project when applying to the funding body.
1.6 Identify and consult external and internal stakeholders
Having input from all internal and external stakeholders included in the grant writing process helps define the project for the funding body and cast a seriousness around the application.
1.7 Seek feedback from the stakeholders on project goals and make changes to the project plan where required.

2. Plan the project

2.1 Develop and schedule project activities
A detailed timeline of the project and Gantt chart will allow all stakeholders to be aware of all aspects of the project.
2.2 Assign personnel and material resources to project activities
The right person for the right job and being aware of all required resources will assist putting forward a strong grant application.
2.3 Develop a budget for the project
Create a very clear and defined budget for the project which falls within the funding parameters. An accountant’s help would be invaluable.
2.4 Select an approach to project evaluation
An accountability plan which details how the project goals will be measured should be included when grant writing.
2.5 The project plan must be approved and meet the organisation’s requirements
Any council and local government permits, and approvals must be meet and included.

3. Write the grant application

3.1 Obtain and follow the grant guidelines
Each requirement for the grant submission must be address while grant writing. Failing to do so may have the grant application disqualified.
3.2 Collect and collate all the documentary evidence
Ensure all documents relevant to the project and the grant application are included and are easily read through and understood.
3.3 Ensure the project plan mirrors the funding requirements and the evaluation criteria
             Check and check again that all requirements have been addressed.
3.4 Be clear and concise in the application
When grant writing, explain the project clearly. Detail its funding needs and processes. Then highlight the expected outcomes and evaluation methods.

3.5 Submit the application
Make sure that the grant application is submitted on time. Ensure all submission and organisation deadlines have been met.

4. Get help
4.1 Help is available. Red Tape Busters has a team of professional consultants, specialising in grant writing, grant writing Sydney, grant writing Melbourne or grant writing Australia wide to help with grant winning applications. 

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